PAB+By-Laws


 * Tucker Creek Middle School Performing Arts Boosters**
 * Havelock, North Carolina**


 * Constitution and By-Laws**

__**Article I**__

//**Name and Vision Statement**//

The official name of this organization shall be the Tucker Creek Middle School Performing Arts Boosters and herein the name Tucker Creek Middle School Performing Arts includes all instrumental, vocal and visual ensembles that are provided to students at Tucker Creek Middle School. One hundred percent of these classes will perform at the highest level possible.


 * __Article II__**

//**Purposes and Objectives**//

School Performing Arts Department, within the guidelines set forth by Sec. 1100 Policy 1112.03 of the Craven County School System. This policy governs organizations.
 * Section 1.** To provide financial assistance to the Tucker Creek Middle

community, a sincere, interest in, and esteem for arts education.
 * Section 2.** To create among students, faculty members, parents and the

recognition and awards program for the Tucker Creek Middle School Performing Arts Students, as needed and requested by the directors.
 * Section 3.** To provide for the proper setting for an annual

in the formulation or carrying out of educational or musical policies for Tucker Creek Middle School.
 * Section 4.** No members of this association are authorized to intervene

shall incur to the benefit of any individuals connected with the association, except in consideration for services rendered.
 * Section 5.** The Association is not operated for profit and no profit

director, or band director for trips and activities of Tucker Creek Middle School.
 * Section 6.** To provide chaperons as needed by the chorus, drama


 * Part 1.** Definition: (Chaperon Guidelines follow Craven County Guidelines.)

and/or drama directors. The guidelines will be in alignment with the Tucker Creek Middle School policies and that of the Craven County Schools.
 * Part 2.** Duties: Chaperon guidelines to be provided by the band chorus,

__**Article III**__

//**Members**//

Any person, 21 years or older, with a sincere interest in the promotion of the arts education at Tucker Creek Middle School may become a member of the Association upon payment of the annual dues. Members shall be required to fill out a membership information form before membership in the Association can be finalized.

__**Article IV**__

//**Dues**//

family household. Individual membership for friends of the Tucker Creek Middle School Performing Arts will have annual dues of $5.00
 * Section 1.** The annual dues shall be $7.00 per band/chorus/drama

called the charter year.
 * Section 2.** Membership shall be from 1 July until 30 June, hereafter

the listed will be accepted and recognized as follows:
 * Section 3.** Sponsorship donations in amounts equal to or greater than

A. Mustang Family Sponsors- $25.00 Name posted in booster newsletter.

B. Golden Mustang Sponsor-$50.00. Name posted on banner displayed at all events, and names posted in booster newsletter.

C. Friends of Mustangs Sponsors-$100.00. Name on all programs for all events during school year, name on sponsors banner displayed at all events, and name posted in booster newsletter.

D. Corporate Sponsors-$250.00. Name on Wall of Fame posted in the Performing Arts Wing of Tucker Creek Middle School, name on all programs for all events during the current school year, name on sponsor banner displayed at all events, and name posted in booster newsletter.

__**Article V**__


 * //Officers//**

President, Secretary, and Treasurer. The President, Vice-President, and Secretary positions may be split into co-officer positions. The Tucker Creek Middle School band, chorus and drama directors will be advisers to the board at each meeting.
 * Section 1.** The officers of this organization shall be President, Vice-

by-laws and by the parliamentary authority adopted by this association.
 * Section 2.** These officers shall perform the duties prescribed in the


 * Section 3.** No member shall hold more than one office at a time.

July through 30 June. All officers are eligible for re-election.
 * Section 4.** The term for the officers elected shall be one (1) year, 1


 * Section 5.** Duties of Officers.

Association and of the Executive Committee, and shall designate the area of responsibility of each committee appointed. The President/Co-President shall cast no vote in any matter except in the case of a tie vote. The President/Co-President shall exercise general supervision over the work of the Association.
 * Part 1.** President/Co-President shall preside at all meetings of the

President/Co-President, to perform the duties assigned to the President/Co- President Office. The Vice President/Co-President shall perform the duties of Parliamentarian, advising the President/Co-President or presiding officer on points of parliamentary law in order that all business is conducted properly. The Vice President/Co-vice President will be responsible for producing or coordinating the publicity requirements of the boosters and in a similar manner will assist the Tucker Creek Middle School band, drama, or chorus directors in developing publicity requirements. The Vice Presidents/Co-vice President shall perform the duties of membership chairperson.
 * Part 2.** Vice President/Co-vice President shall, in the absence of the

by-laws and all other records and documents (except those of the Treasurer) of the Association. The Secretary shall keep an accurate record of the meetings/activities of the Association and the Executive Committee. These records shall transmit to his/her successor. The Secretary shall have charge of all correspondence.
 * Part 3.** Secretary shall have custody of the Association’s constitution and

forth below. The Treasurer shall serve as chairperson of the Finance Committee. The Treasurer shall, upon receipt of funds, deposit said funds in the designated accounts of a local financial institution. The Treasurer shall be authorized to maintain separate accounts, which consist of:
 * Part 4.** Treasurer shall receive and disburse all Association funds as set

Boosters Checking Account will be the money to be spent by band/chorus/drama directors in accordance with the proposed budget that is presented at the end of each school year for the following school year. Monies are to be used at the discretion of the Tucker Creek Middle School band/chorus/drama directors for the following purposes: trip logistical support, band/chorus/drama equipment, music/show arrangements, matching funds and any additional staff.

Band/Chorus/Drama Student Checking Account will be used to hold money credited to student accounts.

the duties of the Treasurer. The appointment will last as long as needed by the Treasurer and can be terminated by the Executive Board at any time. The Executive Board must approve the appointment.
 * Part 6.** Assistant Treasurer can be appointed by the Treasurer to help with

officers of the Association.
 * Section 6.** The Executive Committee shall consist of the elected

__**Article VI**__

//**Elections**//

A nominating committee will be established at the March meeting to ensure one or more candidates are nominated for each office. Results will be provided at the following meeting. The meeting date for elections will be the first meeting in May. Nominations from the floor may also be taken at that time. Change of officers will take place the first meeting of July.

__**Article VII**__

//**Meetings**//

The day of the meeting will be decided upon at the first meeting of the charter year. A charter year begins in July. Special meetings may be called, as needed, by the President/Co-President.
 * Section 1.** The Association shall have one regular meeting each month.

necessary/required.
 * Section 2.** The Executive Committee shall meet as frequently as

methods of the band, chorus, and or drama directors during a regular or special meeting. Nor shall one discuss one’s child’s, or another student’s, academic/behavioral performance in these programs. For such discussions, the concerned party shall arrange a private meeting through the counseling office at Tucker Creek Middle School.
 * Section 3.** Topics: No member or visitor shall discuss the teaching

__**Article VIII**__

//**Quorum and Voting**//

quorum for the transaction of all business of the Association; of the six (6) total members, at least three (3) officers of the Executive Committee must be present. A majority of the Executive Committee shall constitute a quorum at any meeting of the Executive Committee.
 * Section 1.** Any six (6) members of the Association shall constitute a


 * Section 2.** No proxy votes shall be received or counted.

__**Article IX**__

//**Financial**//

solicitation of funds on behalf of the Association without authorization from the directors and principal.
 * Section 1.** Neither the Association nor its committees shall make any

function involving students must have approval of the principal. All activities must follow Tucker Creek Middle School and Craven County School policies.
 * Part 1.** All fundraising events, any purchase for the band/chorus/drama, any

signatures by the Treasurer and the President.
 * Section 2.** Checks for payment by the Association must have dual


 * Section 3.** Expenditure authority

between meetings. The limit for such expenditures is $300.00 per purchase. Requirements lacking such urgency in the President’s opinion will be referred to the general membership for discussion and decision at the next scheduled meeting. Proposed expenditures of $300.00 or less brought to the floor for discussion may be voted on at the meeting. Proposals may not be divided into parts to get under the limit.
 * Part 1.** The President must approve expenditures for requirements that occur

general population.
 * Part 2.** Proposed expenditures in excess of $300.00 will be voted on by the

directors requiring booster funds must have been discussed with the executive board and if necessary the officers. This expense will then be discussed with the membership. Reimbursement will be given after the training is complete and with proper dated itemized receipts. The membership will decide on a maximum amount as described in Article IX, Section 4, Part 2. This includes monies for substitute teachers.
 * Part 3.** In-service activities attended by band/chorus/drama

month of June. This review committee will consist of the Vice President/Co-vice President, two members, and a non-booster member. The review should be held at Tucker Creek Middle School with a school Administrator present. A copy of the final review should be given to the principal, and if required, the superintendent of Craven County Schools.
 * Section 4.** The review of financial record books will occur during the

deposits will be made on behalf of the members and on behalf of the students. The deposits shall remain the property of the boosters. The student accounts shall reflect credits earned by the band/chorus/drama members and upon which they can draw to use for band/chorus/drama trips, musical equipment repairs, band//chorus/drama camps and other band or chorus related purposes. The credits, which may be earned, will be determined by majority vote of the boosters prior to undertaking each fundraiser. When a band/chorus/drama member graduates or moves, any remaining balance in the account shall be transferred to the booster account unless a written request to transfer those funds to a similar performing arts account at Havelock High School, another TCMS student’s account or Havelock High School use is made by the student and their parent/guardian. Funds not claimed by 30 June of the promotion to Havelock High School within thirty (30) days of a move revert to the Tucker Creek Middle School Performing Arts Booster Account.
 * Section 5.** The boosters shall establish two accounts into which

disbands, after payment of all obligations, any remaining monies will be conveyed at Tucker Creek Middle School. All Association accounts will be closed and all financial record books turned over to the Tucker Creek Middle School Financial Secretary. Monies will then be transferred to the Tucker Creek Middle School’s general fund for performing arts purposes.
 * Section 7.** In the event that the Performing Arts Booster Association

__**Article X**__

//**Amendments**//

This constitution, or any section thereof, may be amended or repealed by two- thirds vote of the members present at any regular meeting, provided that a written notice of proposed changes has been provided to the membership at least ten (10) days prior to the regular meeting. This constitution or any section thereof may be amended with written notice given to the principal of Tucker Creek Middle School and the superintendent of Craven County Schools.

__**Article XI**__

//**Compliance**//